Privacy Policy

What we collect

• Recruiters: name, company and email, used to sign you in and to name you in the emails sent for you.
• Candidates: the LinkedIn link or résumé you give us, and the report built from it.
• References: the name, work email and, for a call, the phone number they give, plus their answers. A call is transcribed. No recording is made or kept, and the phone number is cleared when the call ends.
• Payments: handled by Stripe. We keep the record of what was bought, not card details.

Where it comes from

Career and education data comes from Village's people and company data. Mobile numbers come from contact-data providers. Reports leave out lawsuits, legal disputes, criminal records and anything about personal life.

Who gets emailed

A report started on the landing page emails and messages no one. In the reference portal, Referencedesk emails a candidate only when their recruiter asks, and a reference only when the recruiter invites them or the candidate names them. It calls a reference only after they ask for the call and agree to an AI interviewer. If they miss it, it texts them once and calls once more.

Who sees what

A reference's answers go to the recruiter and their workspace. The candidate does not see them. An AI model sums up the report and the answers; it reads what references said without their names or email addresses.

How long we keep it

• A report started on the landing page: for a day, in the browser that started it.
• In the reference portal: until someone in the workspace deletes the candidate.
• Village keeps its own copy of a report for up to 7 days.
• Reference links expire after 30 days. Workspace invites expire after 7 days.
• [Retention of account details and payment records: to be confirmed.]

Your choices

• Anyone emailed by Referencedesk can use "Don't contact me again" in that email to stop all further contact.
• A reference can decline to answer.
• A recruiter can delete a candidate, which removes the report and answers from Referencedesk.
• To see, correct or delete other data about you, write to [Contact email].

Who we share it with

Village (data source and report builder), Stripe (payments), our email, phone and text providers, and AI model providers that write the summaries. [Full provider list and international transfers: to be confirmed.]

Contact

[Company legal name], [Company address], [Contact email]. Use of Referencedesk is also covered by the Terms.